Food Service Policies

UWMC Food Policy

The University of Wisconsin Marathon County Foodservice Cooperative (UWMC Food Coop.) was formed in July of 1998 to provide foodservice to the residents of Marathon Hall and the UWMC campus.  This policy was created for a two-fold purpose:  1.) The need for campus food safety and sanitation is of great importance. 2.)The livelihood of the Food Coop is dependent on the revenues generated from these two areas. 

Food services - meals, refreshments, and the like - are highly regulated by State and UW policies and receive careful audit scrutiny.  UWMC will pay for these food service requests only when allowed and only when required documentation is provided.

Each person or department making arrangements for food services must determine whether funding is available and whether the event meets the criteria for the funding source.  An invoice for food service must be approved by the responsible individual and submitted to the Business Office with required documentation. 

Summary Recommendations - Be sure you have budget resources for food service.  Be sure food service is allowable for funding source, participants, programs, etc.  Always obtain and retain documentation to describe the program, the participants, and their relationship to the University.  Obtain a participation list when it is required or otherwise seems prudent.  An invoice submitted to the Business Office for payment must be approved by the responsible individual, must indicate funding source, and must be accompanied by documentation or it will be returned.

Additional Guidelines have been established and are listed below. 

1. All residents of Marathon Hall must choose one of three meal plans offered.
2. All food/beverage needs for Marathon Hall activities must be processed through the Food Coop.  No outside food sources are allowed.
3. All food/beverage needs for campus-sponsored events must be processed through the Food Coop.  No outside food sources are allowed.
4. All food/beverage needs for off-campus/community groups must be processed through the Food Coop.  No outside food sources are allowed.

Exceptions: 

For Faculty/Staff ONLY events (i.e. Sunshine Club events, Fall Picnic/potluck) outside sources of food/beverage items may be supplied.  Please contact the Food Coop to obtain permission and to make them aware of the Faculty/Staff event. 

Exceptions to the UWMC Food Policy may be granted to campus clubs and organizations.  The Coop will discuss these special requests with Club Advisors on an individual basis.